Last updated: April 2026
1. Who we are
The Regional & Bespoke (R&B) Housebuilders Forum is an independent UK-based forum bringing together SME, regional and bespoke housebuilders, developers, policymakers and industry partners. Our purpose is to champion collaboration, share insight and support positive change in UK housing delivery.
For the purposes of UK data protection law, the R&B Housebuilders Forum is the Data Controller of your personal data.
If you have any questions about this notice or how we use your data, you can contact us at: RBHousebuilders@heracomms.com
2. What personal data we collect
We may collect and process the following types of personal data:
a) Information you provide directly
Name
Job title
Company / organisation
Email address
Telephone number
Region of operation
Type and scale of housebuilding activity
Event registration details
Survey responses (including qualitative feedback)
b) Information collected through participation
Attendance at Forum events (online or in person)
Engagement with newsletters, surveys and research
Contributions to discussions or feedback sessions
c) Website and digital data
When you visit our website, we may collect:
IP address
Browser type
Pages visited
Date and time of access
This data is collected using cookies and analytics tools (see section 9).
3. How we use your personal data
We use your personal data to:
Manage Forum membership and participation
Organise and administer events, webinars and meetings
Distribute newsletters, event invitations and Forum communications
Conduct surveys and research to inform policy, industry insight and advocacy
Produce anonymised reports and analysis for industry and parliamentary stakeholders
Improve our website, events and member experience
Build an aggregated understanding of the SME housebuilding sector (e.g. by region, scale or activity type)
We do not sell your personal data.
4. Lawful basis for processing
Under UK GDPR, we rely on the following lawful bases:
Legitimate interests – to operate the Forum, communicate with members, organise events and support advocacy work in line with our mission
Consent – where you have actively opted in to receive communications or participate in surveys
Legal obligation – where required to comply with applicable laws
You can withdraw consent at any time (see section 8).
5. Surveys, research and reports
The Forum regularly conducts surveys and research to support industry insight and policy engagement.
Survey responses may be used in aggregated and anonymised form. Individual responses are never attributed without explicit permission. Some events and discussions may operate under Chatham House Rules
Reports may be shared with:
Policymakers
Government departments
Industry bodies
Media
Partners and stakeholders
Personal data is not disclosed unless explicitly agreed.
6. Sharing your data
We may share your personal data with:
Trusted service providers (e.g. event platforms, CRM systems, email distribution tools)
Professional advisers where necessary
All third parties are required to process data securely and in line with UK GDPR.
We do not transfer personal data outside the UK unless appropriate safeguards are in place.
7. Data retention
We keep personal data only for as long as necessary:
Membership and contact data: while you remain engaged with the Forum
Event data: typically up to 24 months
Survey data: retained in anonymised form for research and analysis
You may request deletion at any time.
8. Your rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data
Object to or restrict processing
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact us at RBHousebuilders@heracomms.com
9. Cookies and website analytics
Our website uses cookies to:
Improve performance
Understand how visitors use the site
Support analytics and reporting
You can manage or disable cookies through your browser settings. A separate Cookie Policy may be provided on the website.
10. Changes to this Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our activities or legal requirements. The most recent version will always be published on our website.